Implementations & Integrations
Migration Readiness
Changing applicant tracking systems? Bring your data, reporting, and processes with you.
What the old system was quietly doing for you
Most ATS transitions focus on configuration: building the new system so it works. What gets less attention is everything the old system was quietly doing for you. The reports leaders check every Monday, the disposition history your compliance team depends on, and the workflow logic that took years to tune.
When those aren't accounted for before cutover, teams discover the gaps after go-live, when they're harder and more expensive to fix.
Migration Readiness covers that ground. Your implementation partner focuses on the new system. We help you protect what matters throughout the transition.
In practice
What we cover
Current-state documentation
We document how your existing ATS actually operates: fields, workflows, statuses, integrations, configurations, and the business rules behind them. This becomes your reference point for building the replacement system and a record you retain after the transition.
Data and compliance decisions
Data migration involves several distinct decisions: what to migrate, what to archive, what becomes the system of record, and what information needs to be retained for regulatory, reporting, or privacy requirements. We help your team evaluate these decisions alongside its legal and compliance stakeholders.
Reporting continuity
We identify the reports your leaders rely on and translate them into Day 1 requirements, so critical reporting capabilities are planned for rather than rebuilt after launch.
Process mapping
We document how recruiting actually works across your organization, helping you decide which processes to preserve, improve, or redesign in the new environment.
Testing and cutover
We develop role-based user acceptance testing plans for recruiters, hiring managers, and HR teams; define acceptance criteria; and prepare a cutover readiness checklist for the final transition.
How it works
Two ways to engage
Readiness Assessment
A focused review for organizations that want an independent assessment of their transition plans.
- Interviews with talent acquisition and HR technology stakeholders
- Review of the migration plan, timeline, dependencies, and known risks
- Prioritized risk register with recommendations
- 60-minute findings and recommendations readout
Readiness Package
Hands-on support that produces the working documentation and tools needed for implementation, testing, and cutover.
- Current-state ATS documentation
- Process maps and reporting requirements
- User acceptance testing plan and role-based test scripts
- Cutover readiness checklist
- Enablement materials for recruiters and hiring managers
Keep your current system running during the transition
Your primary system administrator may be fully occupied with implementing the replacement platform. But your existing ATS still supports daily recruiting operations.
Recruiters need assistance, integrations require monitoring, reporting must continue, and operational issues still need resolving.
For the platforms we support, IRD can provide managed administration of your current system throughout the transition, through Ongoing Support or Fractional Admin Services, allowing your internal team to concentrate on implementing the new system without disrupting current operations.
Who it's for
Talent acquisition and HR technology teams preparing to replace their applicant tracking system, whether they're evaluating vendors, planning a transition, or already implementing a new platform.
Migration Readiness complements your implementation partner's work, helping ensure that critical business processes, data, reporting, and operational requirements are accounted for throughout the transition.
Why IRD
We've spent years working inside complex recruiting technology environments, helping organizations manage workflows, integrations, reporting, data, and the connections between recruiting systems and the broader HR technology ecosystem.
That experience is just as valuable when organizations move to something new.
We understand both the technical dependencies and the operational realities that make a successful transition possible.
Further reading
Resources on ATS transitions
Article ·
The ATS Switch Looks Cheaper Than It Is
Every few years, someone in the room decides it's time to look at other ATS platforms. Maybe the contract is coming up. Maybe there's been one outage too many. Maybe a…
Article ·
The Hidden Payroll of an ATS Switch
When organizations compare ATS platforms, they compare price tags. When they finally run the project, they discover a second budget nobody approved: the one paid in…
Article ·
The Hidden Costs of Data Migration: Why Less is More
Organizations often assume they need to migrate all historical data to new systems, but this "digital pack rat syndrome" creates technical complexity, compliance risks…