Vivian Larsen

Practical ideas, real-world stories, and smart strategies for HR tech success.

Navigating ATS Mergers: A Strategic Checklist for HR and Talent Acquisition Leaders

Merging ATS platforms is harder than it looks—and most failures stem from technical oversights, not strategy. This checklist helps HR leaders ask the right questions early, surfacing system capacity issues, data risks, and integration gaps before they spiral into costly delays. Use it to plan smarter, not scramble later.

The Hidden Costs of Data Migration: Why Less is More

Organizations often assume they need to migrate all historical data to new systems, but this “digital pack rat syndrome” creates technical complexity, compliance risks, and data quality issues. Learn when to migrate data and practical alternatives for managing legacy information.

Why Most Implementations Fail Before They Begin

The success of an iCIMS implementation often hinges on the groundwork done before kickoff. Mapping current processes, surfacing hidden workarounds, and gathering honest metrics reveal what truly needs solving. This article explores how early stakeholder engagement and journey mapping can prevent costly missteps and set the stage for long-term success.

Beyond Features: Defining Requirements

Successful iCIMS implementations don’t start with feature lists—they start with clear, outcome-driven goals. This guide explores how to align requirements with real user needs, prioritize must-have functionality, and avoid wasted effort on unused features. With the right preparation, your ATS can solve real problems instead of just showcasing unused capabilities.

Preparing Your Recruiting Data for Success

Data migration can make or break your iCIMS implementation. More data isn’t always better—outdated, inconsistent records create delays, risk, and frustration. This guide explores how to audit, prioritize, and standardize recruitment data to ensure a clean, strategic foundation that supports both compliance and future growth. Smart migration starts with intentional decisions.

Creating Adoption Through Engagement

Even the best iCIMS implementation can fail without stakeholder engagement and change management. Success depends on involving end users early, building a cross-functional team, anticipating emotional responses, and supporting adoption beyond go-live. This guide outlines the human-centered practices that turn ATS implementations into long-term, high-impact transformations—not just technical rollouts.

What Your Vendors Need to Know During Your iCIMS Implementation

Successful ATS implementation depends on more than just software—it requires vendor readiness, internal IT support, and well-defined job data. This guide outlines integration types, resource planning, and data migration strategies essential for iCIMS success. Avoid delays and missteps by aligning stakeholders early and building a solid foundation for scalable, compliant growth.

The Beating Heart of Your ATS

Recruiting workflows are the heartbeat of your iCIMS system. When optimized, they drive efficiency, consistency, and better hiring outcomes. Learn how one creative solution—using separate login groups for workflow testing—can help you improve processes without disrupting live recruiting. Smart structure leads to faster hires, happier teams, and measurable ROI.

The Full Suite Fantasy: Why Your HCM “Solution” Might Be a Beautiful Disaster

The myth of the fully integrated HCM suite is just that—a myth. These platforms promise seamless functionality, but often deliver mediocrity. Best-of-breed solutions, tailored to each function, outperform them. If you’re serious about HR tech ROI, consider specialized tools that excel in their domain instead of the “everything” solution.

System Admin Insights Newsletter

Real-world lessons from the people who make iCIMS work on the client side. Each week, we share insights from system administrators, consultants, and tech leads navigating the realities of iCIMS optimization.

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